Bookkeeping System

Your books — done
automatically every day

SmartBuys imports bank statements via CSV or PDF, connects to Gmail and Amazon, and auto-categorises every transaction. No accountant needed for day-to-day bookkeeping — it just runs in the background.

120+

invoices imported automatically per month

Zero

manual transaction entries

Real-time

expense categorisation

Auto-categorisation

Bank transactions categorised the moment they land

SmartBuys imports your bank statement via CSV or PDF, sees a transaction from "Braun UK Ltd", and knows it's a stock purchase. It categorises it, matches it to your COGS, and updates your P&L — all without you touching it.

Statement import — CSV or PDF from Lloyds, Barclays, Monzo, Tide, Wise

Category memory — teach it once, it remembers forever

Stock purchases matched to COGS automatically

Amazon fees, VAT, and ad spend all auto-tagged

Transactions — June 2026Auto-matched

Braun UK Ltd — stock purchase

COGS · Matched to PO #4821

−£3,840

Amazon Payments — payout

Revenue · Settlement 9 Jun

+£4,908

HMRC — VAT payment

Tax · Q1 2026

−£4,820

Oral-B Distribution — invoice

COGS · Imported from Gmail

−£2,940

Stripe — payout

Revenue · Direct payment

+£1,440

Gmail invoice import

120 supplier invoices imported — no manual uploads

SmartBuys connects to your Gmail and scans for supplier invoices every night. It reads the line items, extracts the costs, and maps them to your SKUs. Your COGS is always accurate without any manual entry.

Scans Gmail for invoice attachments nightly

Extracts line items and unit costs automatically

Maps to SKUs and updates COGS in real time

Supports PDF and HTML invoice formats

Gmail invoice import — tonight120 found